Let SharePoint remind you and your team of Important Dates, Overdue Tasks and Unresolved Issues via email.
SharePoint already has a built in Alerts feature but this is limited to sending out emails when items in your list are changed by users - for example when a new task is added.
SharePoint Reminder adds the ability to send out emails on date based events - for example it can constantly monitor a Task List and when an item is due send a 'This Task is Due Soon' email to the person who has been assigned to complete the task. It can also send out another email if a task becomes overdue.
It is very flexible and applicable to a variety of common SharePoint scenarios such as :-
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Send reminder emails when Tasks are approaching their due date - then another once they are overdue.
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Escalate an issue if it hasn't been resolved within a certain time of being logged.
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Gain more control over email alerts including who gets them, under what circumstances and customise the text of the email.
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Use SharePoint Reminder to drive simple workflow by sending emails when a task is ready for the next stage in a business process.
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Help manage the regular calibration and testing of equipment while keeping an audit log for compliance purposes.
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| Document Management |
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Send a reminder email to a document author once its past its review or archive date.
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| Event Lists |
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Remind people of important upcoming events or meetings.
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FAQ
- Which versions of SharePoint does Reminder require?
SPR works with all versions of SharePoint including WSS v2 (or SharePoint Portal 2003) and WSS v3 (or Microsoft Office SharePoint Server 2007 - MOSS 2007)
- How does SharePoint Reminder differ from the built in Alerts feature?
The existing Alerts feature is only triggered when something changes on the list - for example if a Task is assigned to you to complete. SharePoint Reminder adds the ability to send out emails on certain date based events - for example it can constantly monitor a Task list and send out a 'This Task is Due Soon' email when the Due Date is less than 3 days away. It can also send out another email if a task becomes overdue. The key is that its constantly checking the lists you specify, rather than only being able to send out emails when a user does something. See Common Scenarios for some examples of how it could be used.
- How do I use SharePoint Reminder?
SharePoint Planner is delivered as a SharePoint WebPart and an NT Service. Once installed on a SharePoint server you add it to a Web Part Page and then configure it to 'watch' one of your lists and send out Reminder emails according to your requirements.
- Does SharePoint Reminder need any client software or ActiveX/JavaApplets installed
No - it works using standard HTML only, no client software is required.
- How is SharePoint Reminder Licensed?
Generally it is licensed on the number of lists watched and the number of actions performed. See the Licensing FAQ for more details.
You can see more FAQ's in the online manual.