- Knowledge Base
There is no limit to the total number of users TeamTime can support, but there is a limit on the number of users it can support in each individual TeamTime site.
You can create multiple TeamTime sites – e.g. http://sharepoint/teamtime/deptA and http://sharepoint/teamtime/deptB etc.
We recommend that you create one for each team or small department. Each site should be used by around 10 to 50 users.
Keeping the individual TeamTime sites quite small has the following benefits :-
There are no hard and fast rules and exactly how you do this depends on your organisation and how you intend to use TeamTime.
SharePoints List View Threshold (LVT) is the primary factor effecting the amount of data that can be stored in a TeamTime site.
The (LVT) is by default 5,000 and this restricts the number of records that can be ‘used’ in one operation on one list.
This limit can be modified in SharePoint Central Administration but it is one setting for each web application so think carefully before modifying it.
You can also suspend it during certain hours (e.g. 10pm to 2am) when it’s out of hours for your organisation and the server is not under much load.
This page has more information - Microosft SharePoint - Manage lists and libraries with many items.
TeamTime warns you if your site has more than 4,000 records in order to give you time to Archive off old information before you reach 5,000 records.
Each row on an individual’s weekly timesheet is a ‘record’.
For example in the following Timesheet this equates to 4 records for this particular week
That depends upon how many weeks of data you want to be able to store before archiving and how many rows (on average) a user will put in a timesheet.
You can estimate the size of your TeamTime site in two ways.
The first is the number of weeks of data you can store before archiving given a certain number of users :-
Number of weeks data = 5000 / (Number of users in site* Average number records per timesheet)
The other would be whats the maximum number of users you can have given the need to store a certain amount of data.
Number of users per site = 5000 / (Number of weeks * Average number records per timesheet)
Note - remember you can have multiple TeamTime sites – each one has a separate limit of 5,000 records (the LVT – see above)
You can use the Overview site to pull information from several TeamTime sites and consolidate it for reporting.
Depending on how many sites you import information from and if you report Weekly or Monthly depends on the date range that you can report on in one go. If you have a lot of sites and/or want a large date range (e.g. one whole year) then you may have to split it into separate quarterly or monthly reports.
You can find more information on the Archive manual page.
No – once data is archived it can’t be restored back into the main site.
However you can still run reports on the data in the Archive and import Archived information into an Overview site.